News Details

Common Council Regular Meeting 20150325 1900

REPORTS

REGULAR MEETING OF THE COMMON COUNCIL

 

MARCH 25, 2015

 

AWARDS, PRESENTATIONS AND SPECIAL RECOGNITIONS

 

PETITIONS

 

 

 

REPORTS OF BOARDS, COMMISSIONS, DEPARTMENTS AND

LEGISLATIVE COMMITTEES

 

**CONSENT AGENDA

REPORTS

 

CITY CLERK

 

**A.)  ITEM #     CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE.  PURPOSE:  RECEIPT OF CLAIMS.

 

 

FINANCE DEPARTMENT

 

**B.)  ITEM #     LINE ITEM TRANSFERS WITHIN A DEPARTMENT’S BUDGET FOR PERIOD MARCH 4, 2015 THROUGH MARCH 18, 2015.  PURPOSE:  TRANSFERRED MONIES FROM ONE LINE ITEM TO ANOTHER WITHIN THEIR DEPARTMENTAL BUDGET.

 

PURCHASING DEPARTMENT

 

**C.)  ITEM #     PUBLIC BID NO. 3815.  PURPOSE:  IMPROVEMENTS OF THE STANLEY QUARTER PARK’S LOOP TRAIL FOR $193,000 BASE BID TO PARAMOUNT CONSTRUCTION, LLC.

 

**D.)  ITEM #     SOLE SOURCE PROVIDER.  PURPOSE:  PURCHASE OF BUSINESS CONTINUITY, DISASTER RECOVERY SOLUTION FOR $27,063 FROM STONEFLY, INC.

 

**E.)  ITEM #     ON-CALL ENGINEERING SERVICES.  PURPOSE:  ENGINEERING AND HYDRAULIC ANALYSIS OF THE WEST CANAL DISCHARGE PIPE AT THE SHUTTLE MEADOW RESERVOIR FOR $19,650 TO COMPREHENSIVE ENVIRONMENTAL, INC.

 

TAX DEPARTMENT

 

**F.)  ITEM #     TAX ABATEMENTS, CORRECTIONS AND REFUNDS

 

REPORTS RETURNED FROM COMMITTEE

 

COMMITTEE ON LICENSES

 

**G.)  33036      RECOMMENDATION FOR RESOLUTION 33036.  PURPOSE: LICENSE TO BE ISSUED FOR PURPOSE OF CONDUCTING A BAZAAR/CARNIVAL. 

 

CONSOLIDATED SUBCOMMITTEE

 

**H.)  33022       RECOMMENDATION FOR RESOLUTION 33022.  PURPOSE: AMEND CODE OF ORDINANCES TO INCREASE TIME ALLOWED FOR RUBBISH CONTAINER REMOVAL.

 

RESOLUTIONS RETURNED FROM COMMITTEE

 

1.)  33036          SAINT JOHN PAUL II CATHOLIC SCHOOL BAZAAR/CARNIVAL.  PURPOSE: LICENSE TO BE ISSUED FOR PURPOSE OF CONDUCTING A BAZAAR/CARNIVAL. 

                        D. DEFRONZO, D. NAPLES, R. SMEDLEY

 

2.)  33022          AMEND CODE OF ORDINANCES SEC. 11-6.  PURPOSE: INCREASE TIME ALLOWED FOR RUBBISH CONTAINER REMOVAL FROM 12 HOURS TO 24 HOURS.  D. NAPLES

 

 

 

NEW RESOLUTIONS

 

3.)  ITEM #        GENERAL FUND – BUDGET AMENDMENT.  PURPOSE:  INCREASE GENERAL FUND PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT’S WILLOW BROOK CONCESSIONAIRE/SPORTS COMPLEX REVENUE AND EXPENSES. 

                        S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI, D. SALERNO

 

4.)  ITEM #        BUDGET AMENDMENT.  PURPOSE:  AMEND EXPENDITURE AND REVENUE ACCOUNTS FOR PARKS AND RECREATION DEPARTMENT’S DONATIONS ACCOUNT. 

                        S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI, D. SALERNO

 

5.)  ITEM #        BUDGET AMENDMENT.  PURPOSE:  AMEND EXPENDITURE AND REVENUE ACCOUNTS FOR PARKS AND RECREATION AND COMMUNITY SERVICE DEPARTMENT’S PARK SECURITY ACCOUNT.  S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI,

                        D. SALERNO

 

6.)  ITEM #        PUBLIC BID NO. 3817.  PURPOSE:  STANLEY GOLF COURSE SOD REPLACEMENT POTENTIAL CONTRACTS WITH YARD GROUP LANDSCAPING, STONEHEDGE LANDSCAPING, WINDING BROOK TURF FARM AND TUCKAHOE TURF FARM NOT TO EXCEED $600,000.  S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI,         D. SALERNO

 

UNFINISHED BUSINESS

 

32554                    RESOLUTION RE:  APPROVAL OF AGREEMENT BETWEEN THE CITY OF

                             NEW BRITAIN AND LOCAL 1186.

                             TABLED 11/13/2013

 

32697                                                               REPORT OF PURCHASING DEPT. RE: ON CALL ENGINEERING SERVICES – LANDFILL AND RECYCLING CENTER COMPLIANCE MONITORING – PUBLIC WORKS DEPT.

                             TABLED 04/23/2014

 

32767                    RESOLUTION  RE:  FISCAL YEAR 2015 COMMUNITY SERVICES BUDGET AMENDMENTS.

                             TABLED 06/11/2014

 

32953                    RESOLUTION  RE:  APPROVAL OF AGREEMENT BETWEEN THE CITY OF NEW BRITAIN AND LOCAL 871 – NEW BRITAIN FEDERATION OF TEACHERS

                             TABLED 12/10/2014

  

 

 

 

REGULAR MEETING OF THE COMMON COUNCIL

 

MARCH 25, 2015

 

AWARDS, PRESENTATIONS AND SPECIAL RECOGNITIONS

 

PETITIONS

 

 

 

REPORTS OF BOARDS, COMMISSIONS, DEPARTMENTS AND

LEGISLATIVE COMMITTEES

 

**CONSENT AGENDA

REPORTS

 

CITY CLERK

 

**A.)  ITEM #     CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE.  PURPOSE:  RECEIPT OF CLAIMS.

 

REPORT OF:         City Clerk

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:                       CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE

 

CLAIMANTS NAME

Anderson, Andre L.

Dostie, Craig S.

Hickox, Patricia D.

Inturri, Jr., Joseph

LaClair, Claire M.

Marzi, William M.

Murach, Stanislawa

Semidey, Archie by Atty. Nicholas R. Nesi

Soto, Wilfredo

Zurawski, Katarzyna

Wojtusiak, Grace

Mark H. Bernacki

City Clerk

 

FINANCE DEPARTMENT

 

**B.)  ITEM #     LINE ITEM TRANSFERS WITHIN A DEPARTMENT’S BUDGET FOR PERIOD MARCH 4, 2015 THROUGH MARCH 18, 2015.  PURPOSE:  TRANSFERRED MONIES FROM ONE LINE ITEM TO ANOTHER WITHIN THEIR DEPARTMENTAL BUDGET.

 

REPORT OF:         Finance Department

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:       Line Item Transfers within a department’s budget for the period March 4, 2015 through March 18, 2015 (This report for information purposes only)

 

In accordance with the city of New Britain ordinance of Article VII – Finance, Section 2-494(3), the following departments have transferred monies from one line item to another within their departmental budget (total department budget has not changed). Each transfer will be continuously numbered from month to month throughout the fiscal year. This report represents the transfers executed by the mayor in accordance with the aforementioned ordinance for the period ending March 18, 2015

 

7.         Department:                  Disabilities Commission                       

            From:                           001523003-5121                                    (Full Time Salaries)

            To:                               001523003-5122            $  182.00           (Overtime)

                                                001523003-5610            $  350.00           (Postage, Copies, Scans)

                                                001523003-5659            $8,468.00          (Oper. Materials & Supplies)

                                                001523003-5810            $1,000.00          (Dues, Fees, Memberships)      

            Amount:                        $10,000.00

            Brief Description:          Rebudget line items for fiscal year end

 

Rebecca Salerni

Deputy Finance Director       

 

PURCHASING DEPARTMENT

 

**C.)  ITEM #     PUBLIC BID NO. 3815.  PURPOSE:  IMPROVEMENTS OF THE STANLEY QUARTER PARK’S LOOP TRAIL FOR $193,000 BASE BID TO PARAMOUNT CONSTRUCTION, LLC.

 

REPORT OF:         Finance Dept., Purchasing Division

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:                Public Bid No. 3815, Stanley Quarter Park Improvements for the Public Works Department. 

DATE:           March 25, 2015

 

Public Bid No. 3815 was solicited and received in accordance with the Purchasing Ordinances of the City of New Britain for the Stanley Quarter Park Improvements for the Public Works Department. Funding is available for this purchase within the Public Work Department’s LOCIP Account Number, 2131500115-52083 Stanley Quarter Park Improvements.

 

Invitations to bid were solicited and the bid was duly advertised in the New Britain Herald and the Hartford Courant Newspapers, City and State of Connecticut’s Department of Administration Services websites and mailed to forty-two (42) Construction Companies. The Purchasing Agent did not receive any letters from the Construction Companies on the mailing list who indicated they could not provide a response to the bid request. Responses were received as per attached.

     

The bids were reviewed for conformance to specifications by the Public Works Department, Engineering Division and the Purchasing Agent. Therefore the Director of Public Works is recommending that the bid be awarded only for the Base Bid, Improvements of the Stanley Quarter Park’s Loop Trail to Paramount Construction, LLC of Newington CT, who submitted the lowest responsible Base Bid and met all of the bid specifications. 

 

RESOLVED:  That the Purchasing Agent is hereby authorized to issue a purchase order for $193,000.00 and enter into a contract with Paramount Construction, LLC of Newington, CT for the Improvements of the Stanley Quarter Park’s Loop Trail for the Public Works Department per the terms and specifications of Public Bid No. 3815.                                                                                                                                                   

Jack Pieper

Purchasing Agent

 

**D.)  ITEM #     SOLE SOURCE PROVIDER.  PURPOSE:  PURCHASE OF BUSINESS CONTINUITY, DISASTER RECOVERY SOLUTION FOR $27,063 FROM STONEFLY, INC.

 

REPORT OF:         Finance Dept., Purchasing Division

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:       Business Continuity, Disaster Recovery Solution for the Information Technologies Department                   

DATE:  March 25, 2015

 

In accordance with City Code of Ordinances, Chapter 2, Article VIII, Division 1, Section 2-531 a purchase order was requested by the Information Technologies Department for the purchase of Hardware to provide the city with a viable Business Continuity/Disaster Recovery Solution.    

 

SUPPLIER

 

SERVICE / PRODUCT

 

QTY

 

UNIT PRICE

 

TOTAL

Stonefly, Inc.

Stonefly DR365-1602 20TB Useable Storage with RAID6+Hot Spare

1

$21,357.00

21,357.00

Hayward, CA

128GB System Memory

1

$1,272.00

$1,272.00

 

Microsoft Backup Agent Licenses

10

$1,799.00

$17,990.00

 

Discount

10

-$1,799.00

-$17,990.00

 

VMWare Backup Agent Licenses

3

$1,999.00

$5,997.00

 

Remote Installation, Configuration and Training

 

$0.00

$0.00

 

Discount

 

-$1,942.00

-$1,942.00

 

Shipping

 

$379.00

$379.00

 

Total Cost

 

 

$27,063.00

    

The Information Technology Department has requested the purchase of a purpose-built hyper-converged infrastructure solution to consolidate all their server, storage, and backup systems into one easy to manage appliance.  This device will enable City to provide an offsite all-in-one environment able to sustain operations in the event of a system failure or disaster.  The Stonefly DR365 appliance provides a continuing offsite operations solution backing up the production environment. 

 

Every backup is automatically converted into a Virtual Machine. These Virtual Machines can then be quickly spun up and hosted on the DR365 appliance. This device will provide the necessary business continuity protection for the City’s production environment in the event of a system failure, repair, non-invasive compliance testing and disaster.

 

Stonefly, Inc. has been chosen after the IT Department did their due diligence researching based on requirements, storage, processing needs, and overall function and performance of their solution.  

 

Stonefly, Inc. is an Original Equipment Manufacturer and only channel for purchase and therefore bid solicitation for the purchase of this hardware would not be beneficial to the City. Funding for this purchase is available in the Information Technologies Department’s Capital Equipment, Account Number 0040700614-57034, Data Infrastructure Improvement.

 

RESOLVED: The Purchasing Agent is hereby authorized to issue a purchase order for $27,063.00 to Stonefly, Inc. of Hayward, CA for the purchase of the necessary Continuity of Operations Solution for New Britain and the Information Technologies Department.                                                                                

                                                                     

Jack Pieper

Purchasing Agent

 

**E.)  ITEM #     ON-CALL ENGINEERING SERVICES.  PURPOSE:  ENGINEERING AND HYDRAULIC ANALYSIS OF THE WEST CANAL DISCHARGE PIPE AT THE SHUTTLE MEADOW RESERVOIR FOR $19,650 TO COMPREHENSIVE ENVIRONMENTAL, INC.

 

REPORT OF:         Finance Dept., Purchasing Div.

                       

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:               On-Call Engineering Services

DATE:            March 25, 2015

 

The following on-call engineering project has been requisitioned following the award by the Common Council for on-call engineering contracts, Bid #3806, approved at its Regular Meeting of January 14, 2015. This project was presented and approved by the Water Commission at their March 10, 2015 meeting.

 

         Project Name:      Engineering and Hydraulic Analysis of the West Canal Discharge Pipe at the Shuttle Meadow Reservoir              

         Vendor:               Comprehensive Environmental, Inc. 

         Amount:               $19,650.00                                          

         Line Items:           9303501100-5331 Water Capital Improvements, Professional Services 

         Requested By:     Public Works Department, Utilities Division

 

Scope:  Comprehensive Environmental, Inc. will conduct a level survey of the canal to determine its slope. This survey will help them to create a Hydraulic Analysis to determine the depth of flow and back water inundation of the canal. The canal directs water runoff from the watershed to the reservoir. This will help Comprehensive Environmental, Inc. to analyze the flow discharge of water and the feasibility of extending the existing pipeline. They will also perform a pump test of the Whitesbridge Pump Station to verify its flow and efficiency. Comprehensive Environmental, Inc. will summarize the findings in a brief report to the Utilities Division and provide a map showing the locations for the new pipe discharge. They will then meet with the Utilities Division to discuss their site inspections results, surveys, pump tests and the extension of existing pipe line in the canal.       

 

RESOLVED:  That the Purchasing Agent be and is hereby authorized to issue a Purchase Order for $19,650.00 to Comprehensive Environmental, Inc. of New Britain, CT for the Engineering and Hydraulic Analysis of the West Canal Discharge Pipe at the Shuttle Meadow Reservoir.              

                                 

Jack Pieper

Purchasing Agent

 

TAX DEPARTMENT

 

**F.)  ITEM #     TAX ABATEMENTS, CORRECTIONS AND REFUNDS

 

REPORT OF:         Tax Collector

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:

RE:                       Tax Abatements, Corrections and Refunds

 

The Collector of Taxes has referred a list of tax abatements, corrections and refunds.  Acceptance and adoption is respectfully recommended.

Cheryl S. Blogoslawski

Tax Collector 

 

REPORTS RETURNED FROM COMMITTEE

 

COMMITTEE ON LICENSES

 

**G.)  33036      RECOMMENDATION FOR RESOLUTION 33036.  PURPOSE: LICENSE TO BE ISSUED FOR PURPOSE OF CONDUCTING A BAZAAR/CARNIVAL. 

 

REPORT OF:         COMMITTEE ON LICENSES

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:33036

RE:                       Saint John Paul II Catholic School Bazaar/Carnival

 

The Committee on Licenses, held a meeting on Monday, March 23, 2015, at 7:00 pm in the Council Chambers, voted to adopt and refer back to the Common Council with a favorable recommendation the following:

 

RESOLVED; by the Common Council of the City of New Britain that the Mayor be and is hereby authorized to issue to the Saint John Paul II Catholic School, said licenses as may be issued under Chapter 5, Section 5-15 through 5-22, of the Code of Ordinances for the period of June 18-20, 2015, for the purpose of conducting a bazaar/carnival on the Saint John Paul II Catholic School grounds, 221 Farmington Avenue, New Britain, Connecticut.

Alderman Adam Platosz, Chair

CONSOLIDATED SUBCOMMITTEE

 

**H.)  33022       RECOMMENDATION FOR RESOLUTION 33022.  PURPOSE: AMEND CODE OF ORDINANCES TO INCREASE TIME ALLOWED FOR RUBBISH CONTAINER REMOVAL.

 

REPORT OF:   CONSOLIDATED SUBCOMMITTEE

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to report the following:

 

ITEM #:  33022      

RE:      

 

The Consolidated Subcommittee held a regular meeting and public hearing on Thursday, March 19, 2015, at 7:00 pm in the Council Chambers, to which was referred the matter of item 33022, Amend Code of Ordinances to increase the time allowed for rubbish container removal.  The Consolidated Subcommittee voted to accept and refer back to the Common Council with a favorable recommendation.

 

Alderman Emmanuel Sanchez

Chair

 

RESOLUTIONS RETURNED FROM COMMITTEE

 

1.)  33036          SAINT JOHN PAUL II CATHOLIC SCHOOL BAZAAR/CARNIVAL.  PURPOSE: LICENSE TO BE ISSUED FOR PURPOSE OF CONDUCTING A BAZAAR/CARNIVAL. 

                        D. DEFRONZO, D. NAPLES, R. SMEDLEY

 

Item #

RE:  Saint John Paul II Catholic School Bazaar/Carnival

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

 

RESOLVED; by the Common Council of the City of New Britain that the Mayor be and is hereby authorized to issue to the Saint John Paul II Catholic School, said licenses as may be issued under Chapter 5, Section 5-15 through 5-22, of the Code of Ordinances for the period of June 18-20, 2015, for the purpose of conducting a bazaar/carnival on the Saint John Paul II Catholic School grounds, 221 Farmington Avenue, New Britain, Connecticut.

Alderman David DeFronzo

Alderman Don Naples

Alderman Robert Smedley

 

2.)  33022          AMEND CODE OF ORDINANCES SEC. 11-6.  PURPOSE: INCREASE TIME ALLOWED FOR RUBBISH CONTAINER REMOVAL FROM 12 HOURS TO 24 HOURS.  D. NAPLES

 

Item # 33022          RE:

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

 

Resolution Summary:  INTENT AND PURPOSE:

 

To revise Section 11-6 of the Code of Ordinances to provide for the Common Council of the City of New Britain to increase the time allowed for container removal.

 

BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF NEW BRITAIN that SECTION

11-6 of the Code of Ordinances, City of New Britain, be amended as follows: (inserted text appears in underline; deleted text appears in strikethrough; new sections begin with the word [new].

 

Sec. 11-6.  Points of collection.

(a)        For curbside collection, clean carts shall be placed at the curb at the appointed time for collection in accordance with guidelines established by the Department of Ppublic Wworks.

(b)        No rubbish shall be placed at the curb earlier than 5:00 p.m. of the day prior to a scheduled pickup. All rubbish containers shall be removed from the sidewalk or curb within twelve (12) twenty-four (24) hours after collection.

(c)        Any person violating subsection (b) shall be fined ninety-nine dollars ($99.00) for each such offense.

 

(Code 1970, § 18-6; Ord. of 3-85; Ord. of 5-85; No. 26824-1, 2-27-02; Res. No. 29580-2, 6-13-07)

 

Alderman Don Naples

 

NEW RESOLUTIONS

 

3.)  ITEM #        GENERAL FUND – BUDGET AMENDMENT.  PURPOSE:  INCREASE GENERAL FUND PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT’S WILLOW BROOK CONCESSIONAIRE/SPORTS COMPLEX REVENUE AND EXPENSES. 

                        S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI, D. SALERNO

 

Item #               RE: General Fund – Budget Amendment – Parks, Recreation & Community Services Department - $23,500.00

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

 

Resolution Summary: PURPOSE: To increase the General Fund Parks, Recreation and Community Services Department’s Willow Brook Concessionaire/Sports Complex revenue and expenses to accurately reflect added events after the 2015 fiscal year budget process.

 

WHEREAS, the City of New Britain has three stadiums in Willow Brook Park and are often requested to be sites for Local, State, Regional and National sports teams’ games and tournaments; AND

 

WHEREAS, the Department also recruits such events to come to the City of New Britain as they are significant revenue generators for the City through ticket sales, parking fees, facility rental fees, concessions, sponsorship opportunities, etc.; AND

 

WHEREAS, examples of such events include: the US Bands New England Band Competition, Major League and International Soccer Matches, CIAC Sports State Playoffs and Championships, Music Concerts, Golden Stick Wiffleball National Championships, Irv Black Invitational Track Meet, Nutmeg State Games, USA Track and Field sanctioned meets, New England Intercollegiate Amateur Athletic Association Outdoor Track and Field Championships and others, AND

 

WHEREAS, the department projects collecting revenues in excess of the $23,500.00 for the general fund; AND

 

WHEREAS, other revenue generating events like these added this fiscal year include the CIAC State Championship games for both Boys and Girls Soccer, Football, and Track and Field, NOW THEREFORE BE IT

 

RESOLVED, that a budget amendment to the General Fund be made as follows:

 

Increase Revenue:

001420001-4418          

001420001-4420

 


Willow Brook Concessions

Stadium Parking

 

 

         $21,000.00

         $2,500.00

 

Increase Expenditure:

001420002-5124

001420002-5540

 

Part Time Salaries

Advertising/Printing

      

         $8,500.00

         $2,500.00

001420002-5659

Operating Materials & Supplies

         $12,500.00

 

                              TOTAL

         $23,500.00

 

Alderwoman Shirley Black          Alderman David DeFronzo

Alderman Jamie Giantonio         Alderwoman Eva Magnuszewski

Alderman Daniel Salerno

 

4.)  ITEM #        BUDGET AMENDMENT.  PURPOSE:  AMEND EXPENDITURE AND REVENUE ACCOUNTS FOR PARKS AND RECREATION DEPARTMENT’S DONATIONS ACCOUNT. 

                        S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI, D. SALERNO

 

Item #                    RE: Donations Account Budget Amendment Parks, Recreation and Community Services Department 2014-2015

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

 

Resolution Summary: PURPOSE:  To amend expenditure and revenue accounts for the Parks and Recreation Department’s Donations Account.  The Parks and Recreation Department often receives financial donations from individuals, organizations, businesses, civic groups, etc.  These generous contributions often are donated for very specific projects and/or programs that can run over multiple fiscal years.  There are also instances in which the donator does not give an exact purpose for the contribution but leaves that decision to Parks and Recreation administrators.  The Parks and Recreation Department also coordinates fundraisers in which money raised is divided up amongst several organizations.  This account allows the Department to disperse these funds in the manner in which they were intended.

 

Whereas, the New Britain Parks and Recreation Department is always seeking new and alternative funding to run programs, improve facilities and provide financial assistance as needed, and

           

Whereas, many individuals, civic groups, businesses, private organizations, and others make cash donations to the Parks and Recreation Department for many reasons, and

     

Whereas, some examples of these programs and or projects include but are not limited to the Annual Fishing Derby, Friends of Walnut Hill Park Recognition Garden, Nutmeg State Games, programming scholarships for the underprivileged and persons with disabilities, Fitness trails at Walnut Hill and Stanley Quarter Parks, the Benefits are Endless Freedom Room, and special event sponsorships, and

 

Whereas, in fiscal year 2014-15, the Department has been very fortunate to receive several of these donations which now require the proper expenditures to run the sponsored programs and facility improvements, for example: additional repairs at the Walnut Hill Park Darius Miller Band Shell; USTA Tennis programming and repairs to the Walnut Hill World War I monument, NOW THEREFORE BE IT

 

RESOLVED, the Finance Department amend the appropriate revenue and expense line items as follows:

 

            Revenue                                                           Original Budget             Amended Budget

            283420111-4512    Donations                             $       80,000.00                 $160,000.00

 

            Expenditures

            283420111-5122     Overtime                              $                0.00                            $  2,000.00

            283420111-5124     Part-time salaries                  $       30,000.00                 $35,000.00

            283420111-5331     Professional Services           $                0.00                            $  5,000.00

            283420111-5436     Equip Maint. & repair            $         5,000.00                 $  5,000.00     

            283420111-5440     Rentals/supplies Equip         $       25,000.00                  $50,000.00 

            283420111-5454     Construction contracts          $                0.00                            $25,000.00

            283420111-5540      Advertising                          $         5,000.00                 $  8,000.00       

            283420111-5659     Materials/supplies                 $       15,000.00                 $30,000.00

                                 

Alderwoman Shirley Black          Alderman David DeFronzo

Alderman Jaime Giantonio         Alderwoman Eva Magnuszewski

Alderman Daniel Salerno

 

5.)  ITEM #        BUDGET AMENDMENT.  PURPOSE:  AMEND EXPENDITURE AND REVENUE ACCOUNTS FOR PARKS AND RECREATION AND COMMUNITY SERVICE DEPARTMENT’S PARK SECURITY ACCOUNT.  S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI,

                        D. SALERNO

 

Item #                    RE: Park Security Account – Budget Revision

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

 

Resolution Summary: PURPOSE:  To amend the expenditure and revenue accounts for the Parks, Recreation and Community Service Department’s Park Security Account.  This account uses revenues from the cell tower at Chesley Park to pay for park security and policing expenses including security cameras and related computer hardware and software, monthly monitoring fees, police overtime assignments, lighting, and other security related items.  This revision is required to more accurately reflect this fiscal year’s revenue and expenditures.

 

Whereas, The Parks, Recreation and Community Services Department’s Park Security Account was setup using revenues generated from the cell tower at Chesley Park via Resolution number 28087-2, and

           

Whereas, this account is used for such security related items as cameras, alarms, lighting, police assignments, monthly monitoring fees, and more, and

 

Whereas, The Department has been successful, in cooperation with the New Britain Police Department, in identifying and deterring illegal activities throughout the Park System, AND

           

Whereas, there are still several park locations that require security systems in order to further prevent vandalism, theft, illegal dumping, and other illegal activities, NOW THEREFORE BE IT

 

RESOLVED, that the Parks, Recreation and Community Services Department’s Park Security Account be revised as follows:

 

Revenue                Budget                                            

203419101-4408     Cell Tower Revenue                          $  65,000.00                             

 

Expenditures

203419101-5440     Contractual/leasing                           $  10,000.00

203419101-5454     Construction Contracts                     $  25,000.00

203419101-5659     Operating Material & Supplies           $  15,000.00     

203419101-5740     Misc. Equipment                              $  15,000.00

                             Total                                                $  65,000.00                 

 

Alderwoman Shirley Black          Alderman David DeFronzo

Alderman Jaime Giantonio         Alderwoman Eva Magnuszewski

Alderman Daniel Salerno

 

6.)  ITEM #        PUBLIC BID NO. 3817.  PURPOSE:  STANLEY GOLF COURSE SOD REPLACEMENT POTENTIAL CONTRACTS WITH YARD GROUP LANDSCAPING, STONEHEDGE LANDSCAPING, WINDING BROOK TURF FARM AND TUCKAHOE TURF FARM NOT TO EXCEED $600,000.  S. BLACK, D. DEFRONZO, J. GIANTONIO, E. MAGNUSZEWSKI,         D. SALERNO

 

Item #                    RE: Public Bid No. 3817 Stanley Golf Course Sod Replacement

 

To Her Honor, the Mayor, and the Common Council of the City of New Britain:  the undersigned beg leave to recommend the adoption of the following:

Resolution Summary: PURPOSE: To enable Stanley Golf Course staff and contractors to strip sod, install new sod, and to hydro seed in out of the way areas in order to complete the entire renovation of Stanley Golf Course.

 

WHEREAS, Public Bid No. 3817 was solicited and received in accordance with the Purchasing Ordinances of the City of New Britain for Stanley Golf Course Sod Replacement; AND

 

WHEREAS, Invitations to bid were solicited and the bid was duly advertised in the New Britain Herald Newspaper, the City and State of Connecticut’s Department of Administration Services websites and mailed to 9 sod companies. The Purchasing Agent did not receive any letters from Sod Companies on the mailing list who indicated that they could not respond to the bid request. One Company withdrew their bid due to their error in pricing and another Company withdrew because they could not receive bonding in a timely manner; AND

 

WHEREAS, the bids were reviewed for conformance to specifications by the Stanley Golf Course and Parks, Recreation and Community Services Department’s Administration and the Purchasing Agent; AND

 

WHEREAS, Stanley Golf course construction is underway to rebuild the red nine and complete irrigation on the blue and white nines: AND

 

WHEREAS, The Stanley Golf Course administrators have estimated the amounts of item one, being 7 acres of fairway bent grass, and item two, being 1 acre of short mowed blue grass for tees, and item three, being 7 acres of rough blue grass blend, and item four, stripping 2 acres of sod from one location and installing it to another location, and item five, hydro seeding, maybe 5 acres in out of the way areas; AND

 

WHEREAS, we are anticipating spending $252,648 with Yard Group Landscaping from New Britain for bid items 1 (.70 cents per square foot) and 4 (.45 cents per square foot) and Winding Brook turf from Wethersfield for items 2 and 3 (.42 cents per square foot) for a cost of $146,361 and possibly $8,712 with Stonehedge Landscaping from Newington for item 5 (.04 cents per square foot); AND

 

WHEREAS, If there is winter kill on existing greens that needs to be moved, we would anticipated 10,000 sq. ft. of greens grade bent grass sod from Tuckahoe Turf Farms from Rhode Island at .85 cents per square foot, if supplies are not available then buy greens grade bent grass with small amounts of poa from Winding Brook Turf for .90 cents per square foot to be used if needed; AND 

 

WHEREAS, We have experienced a difficult winter and anticipate a muddy spring, with construction equipment transporting from one construction area to other construction areas it is not completely clear as to the amount of sod, hydro seeding and sod stripping needed to complete the project; AND

 

WHEREAS, Rebuilding the red 9 must be completed as soon as possible in order to limit the Stanley Golf Course revenue losses; AND

 

WHEREAS, Funding is in place from two accounts numbers, 201420101-5746 and 0083237101-5454; AND

 

WHEREAS,  Stanley Golf Course is seeking authority to spend additional square foot pricing if needed in case there is more damaged areas not anticipated not to exceed $600,000; NOW THEREFORE BE IT

 

Landscaping, Stonehedge Landscaping, Winding Brook Turf Farm and Tuckahoe turf Farm according to the unit prices of the bids not to exceed $600K.

 

Alderwoman Shirley Black          Alderman David DeFronzo

Alderman Jaime Giantonio         Alderwoman Eva Magnuszewski

Alderman Daniel Salerno

 

UNFINISHED BUSINESS

 

32554                    RESOLUTION RE:  APPROVAL OF AGREEMENT BETWEEN THE CITY OF

                             NEW BRITAIN AND LOCAL 1186.

                             TABLED 11/13/2013

 

32697                                                               REPORT OF PURCHASING DEPT. RE: ON CALL ENGINEERING SERVICES – LANDFILL AND RECYCLING CENTER COMPLIANCE MONITORING – PUBLIC WORKS DEPT.

                             TABLED 04/23/2014

 

32767                    RESOLUTION  RE:  FISCAL YEAR 2015 COMMUNITY SERVICES BUDGET AMENDMENTS.

                             TABLED 06/11/2014

 

32953                    RESOLUTION  RE:  APPROVAL OF AGREEMENT BETWEEN THE CITY OF NEW BRITAIN AND LOCAL 871 – NEW BRITAIN FEDERATION OF TEACHERS

                             TABLED 12/10/2014

 

Common Council Regular Meeting 20150114 1900

REGULAR MEETING OF THE COMMON COUNCIL

Wednesday, January 14, 2015 – 7:30 P.M.

Council Chambers – City Hall

 - CALL TO ORDER

a.) Roll Call

b.) Invocation

c.) Pledge of Allegiance

- PRESENTATION – Recognition of PAL Football Players and Cheerleaders

- APPROVAL OF COMMON COUNCIL MINUTES - REGULAR MEETING NOVEMBER 12, 2014

- AMENDMENTS TO THE AGENDA

- PETITIONS

- CONSENT AGENDA

- REPORTS OF BOARDS, COMMISSIONS, DEPARTMENTS AND LEGISLATIVE COMMITTEES

 

CITY CLERK

A.)        CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE

 

CITY PLAN COMMISSION

B.)        CERTIFICATE OF LOCATION APPROVAL – 117-A CHRISTIAN LANE

 

OFFICE OF CORPORATION COUNCIL

C.)        NATALIE PETROSO V. CITY OF NEW BRITAIN

C1.)      ALBERT HAIR V. CITY OF NEW BRITAIN

C2.)      STEVEN KRAUSS ET AL V. CITY OF NEW BRITAIN

 

FINANCE DEPARTMENT

D.)       Line Item Transfers within a department’s budget for the period September 3, 2014 througH January 6, 2015

  

PURCHASING DEPARTMENT

E.)        COOPERATIVE PURCHASING - Laptop Computers - Police Department

F.)        Professional Services – Extended Maintenance for a DAP Handheld Computer, Interface Unit and Software Support Services - Public Works Department, Utilities Division

G.)       Beehive Stadium Renovations - Parks, Recreation and Community Services Department

H.)       Emergency Purchase Order – DEMOLITION OF GARAGE AT 266 ARCH STREET

I.)         REMOVED - DUPLICATE

J.)         PROFESSIONAL SERVICES – ANNUAL TECHNICAL SUPPORT AND MAINTENANCE - CITY ASSESSOR’S OFFICE SOFTWARE SYSTEM

K.)        PUBLIC BID – TIRES, TUBES, ROAD SERVICES AND REPAIRS - PUBLIC WORKS DEPT. – MUNICIPAL GARAGE

L.)        COOPERATIVE PURCHASING – COPIER - REGISTRAR OF VOTERS

M.)      PUBLIC BID – ON CALL ENGINEERING SERVICES – PUBLIC WORKS

 

REGISTRAR OF VOTERS

N.)       #32932 – REPORT REGARDING ISSUES THAT OCCURRED ON ELECTION DAY – 11/4/2014

 

PLANNING, ZONING & HOUSING SUBCOMMITTEE

O.)       #32930 - MOTOR VEHICLE GENERAL REPAIRER’S LICENSE FOR 117-A CHRISTIAN LANE

 

- NEW BUSINESS

1.)        BUDGET TRANSFER FROM CONTINGENCY ACCOUNT TO FULL TIME SALARIES – FINANCE DEPT.

2.)        SALE OF 1.221 ACRES OF LAND IN SOUTHINGTON – WATER DEPT.

3.)        PURCHASE OF 2 MARKED FORD INTERCEPTOR UTILITY VEHICLES - POLICE DEPT.

 

-UNFINISHED BUSINESS 

-ADJOURNMENT 

________________________________________________________

Mark H. Bernacki, Town & City Clerk


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